EXHIBITOR OPPORTUNITIES

Interested in being an exhibitor?

A Day For Moms Conference provides an opportunity for moms to have fun while learning! So we carved out time during the conference for moms to visit the “vendor booths” to shop and be informed about local businesses and support organizations. We are looking for organizations whose mission closely aligns with moms and families.

Product or Services Sales

Showcase your brand before mothers—the largest buying market segment. We seek vendors who offer wallet-friendly price points, with products or services under $50 preferred.

Community Services Organizations

Are you a community service organization that supports the well-being of mothers and families? Please consider applying for a booth at the conference to share your organization’s services and information.

BOOTH RENTAL FEES

We are offering two options for vendor booths:

$50 – near registration in main foyer

$30 – hallway directly outside breakout session rooms

Each booth comes with one six-foot table.

You will need to supply tablecloths and chairs.

Note: booth fees are waived for nonprofit community service organizations.

Product Sales

Showcase and sell your products such as jewelry, clothing, and handmade craft items.

Services Sales

Service providers such as chiropractors, hair stylists, photographers and more are welcome to share information about your company’s services.

Community Services

Services centered on helping moms and families in a variety of areas including domestic abuse, parenting, counseling, etc. are encouraged to participate.

Interested in Participating?

Please complete the Exhibitor Application form below

We’re excited about your interest in participating in our event!

The vendor committee will review all applications and notify those vendors selected no later than August 9, 2019. Payment must be received by August 23rd.

There are two fees based on table location. The foyer/entrance area is $50 per 6 ft table. The hallway in front of the breakout rooms is $30 per 6 ft table. There will be a limited number of nonprofit spots available at no cost.

Please fill out the form or download and complete the application using the link below.

Download Application, Important Info & Memorandum of Understanding

Have a question about being an exhibitor?

Send us an email.

Email Us

Mommie Support Network

Name*
Email*
Phone*
Company or Organization
Website
Mailing street address*
Mailing city*
Mailing State*
Mailing Zip Code*
Type of Establishment*
- Product Sales
- Service Provider
- Public Service Organization
Please describe your organization and how you would like to participate as an exhibitor
Description and price range of products/services*
Location preference*
- Foyer/entrance at $50
- Hallway at $30
Memorandum of Understanding - Please Read*
I have read the Memorandum of Understanding
BACKGROUND:
The focus of the A Day for Moms Conference (a program of Mommie Support Network) is to provide educational support and encouragement to mothers with children still in the home. The parties to this memorandum of understanding (MOU) share similar visions and goals in supporting the health, wellness and overall success of families in Georgetown and the Greater Williamson County area. Chisholm Trail Communities Foundation is the fiduciary sponsor for Mommie Support Network.

MOMMIE SUPPORT NETWORK WILL:
1. Organize a conference planning committee that will identify needs and carry out the main activities of the conference planning including venue selection, marketing, conference topics and speakers, refreshments etc.

2. Seek the financial support for activities necessary to produce the conference.

3. Maintain conference website and social media accounts.

4. Promote and market the conference via various print and digital resources with the goal of acquiring 100 attendees.

5. Provide one 6 ft table to each paid vendor on site the day of the conference.

VENDOR UNDERSTANDS:
1. Installation and Removal of Exhibits: Exhibitor setup is between 8:00 – 9:00 am on the day of the conference. All exhibits must be ready for viewing by 9:30 am. Vendors may tear down after the conference ends at 3:30 pm.

2. Sale of Merchandise: Interviews, demonstrations, or distribution of souvenirs must directly relate to merchandise displayed on the exhibitor’s table. Exhibitors may sell products, provided that: the vending exhibitor holds Mommie Support Network/A Day For Moms Conference harmless from every claim of any kind that may arise from the sale of such product, including without limitation, any consumer suit, complaint, or demand; any product liability suit or personal injury suit; or any other claim, demand, or suit, whether in a court of law or equity or in an administrative forum. Mommie Support Network reserves the right, in its sole discretion, to prohibit or discontinue sales for any reason, at any time.

3. Use of Exhibit Space: Exhibit space is to be used solely for the display of the exhibitor’s products and/or services offered. All exhibits must not be of such nature or arrangement to obstruct the light or view of other exhibits. No materials may be suspended from the ceiling or bridged across an aisle. No part of the building shall be defaced in any manner, nor shall signs or other articles be posted, nailed, or otherwise affixed to any pillars, walls, doors, or other parts of the building. The exhibitor is liable for any and all damages, which s/he may cause to the building, for any injury to any person using or participating in their exhibit, or for any other damage or injury otherwise connected with his / her exhibit.

4. Noise and Sound: Musical instruments, radios, sound motion picture or video equipment, CD or tape players, noise creating devices, or amplifying systems shall be operated only at a level that will not interfere with other exhibitors or add unduly to general acoustical inconvenience. Should there be any question on conforming to display rules or interfering with other exhibitors, the Exhibit Management will make final judgment.

5. Use and Care of Exhibit Space: Exhibitors must not place any refuse or any materials that will endanger public safety or cause inconvenience to other exhibitors on the floor during exhibit hours.

6. Insurance and Liability: Exhibitors wishing to insure their property must do so at their own expense. It is recommended that all exhibitors have representatives in attendance at all times when the exhibits are open, and especially when exhibits are being set up and dismantled, to protect them against loss. Neither Mommie Support Network or FUMC will be responsible for the loss of property of exhibitors from theft, damage by fire, water, accident, or other causes. They will do all in their power to protect the property against such loss.

It is expressly understood and agreed, and the exhibitor agrees by accepting these rules, that s/he will make no claim of any kind against Mommie Support Network/A Day For Moms Conference or any of its representatives for any loss, damage to or destruction of goods, or for any injury that may occur to him / herself or to her / his employees or any person using or participating in her / his exhibit while at the venue, or for any damage of any nature or character whatsoever; and the exhibitor agrees to indemnify and hold Mommie Support Network/A Day For Moms conference harmless from such claims.

Cancellation Policy: In case of cancellation of the Conference and Exhibition due to an act of God, fire, strike, or any other circumstances beyond the control of Mommie Support Network the exhibitor will be refunded any money paid for booth space, less the prorated share allocable to the exhibit space for the expenses incurred by Mommie Support Network in connection with the exhibition. In case of cancellation of the conference for any other reason or change in the place or date of the conference, which is unsatisfactory to the exhibitor, the exhibitor will be entitled to a full refund of moneys paid for exhibit space.

8. Duration: This MOU is at-will and may be modified by mutual consent of authorized officials from Mommie Support Network and the Vendor Partner. This MOU shall become effective upon signature by the authorized officials from the Mommie Support Network and the Vendor Partner and will remain in effect until modified or terminated by either one by mutual consent. In the absence of mutual agreement by the authorized officials from Mommie Support Network and the Vendor Partner, this MOU shall end on September 29, 2019.

MEDIA DISCLAIMER: Photographs and/or video will be taken at the A Day for Moms Conference event. By taking part in this event you grant the event organizers full rights to use the images resulting from the photography/video filming, and any reproductions or adaptations of the images for fundraising, publicity or other purposes to help achieve the group's aims. This might include (but is not limited to), the right to use them in their printed and online publicity, social media, press releases and funding applications.